The Online Booking System that makes things easy.
Two week free trial. No credit card required.
Booking software that saves you time at every step.
Whatever you organise, we've got you covered
Our Online Booking System is built to handle a range of setups.
- Recurring and one-off Classes
- Multi-day Courses & Workshops
- Events & Conferences
- Activities & Experiences
90% of users save time after moving to Bookwhen
Automation and reporting save you time at every step. No more spreadsheets and phone calls!
- Confirmations, reminder emails and waiting lists all operate automatically
- Attendees manage their own bookings with cancellations and transfers
- Attendee lists for swift check-in and reporting for keeping track of bookings
Effortless booking, across all devices
Hosted on a professional booking page to share with attendees or embed in a website.
- Take bookings and payments 24/7 with customisable booking forms
- Multi-event, multi-attendee bookings possible with basket style checkout
- Attendees can save details to make checkout even faster next time
Features that grow your business
Online payments supported by PayPal, Stripe and more. Specify intructions for offline payments too.
Customise your booking forms, validate responses, add attachments for waivers and opt-ins for marketing.
Automatic attendee confirmation and reminder emails. Notifications keep you up to date with latest bookings.
Single, group, course, termly, family, child and early-bird tickets for recurring and one-off schedules.
Use discount codes, block-booking discounts, passes and waiting lists to grow your business.
Check-in your attendees with customised register forms. Track attendance and bookings with reporting.
Customise your booking webpage with logo and images, hosted by Bookwhen. Add to any website in moments with a simple snippet of code.
Available in English, French, Spanish, German, Danish, Dutch, Swedish, Italian and Hungarian. All human translated.
Take commission payments per transaction from your franchisees automatically, instantly paid into your account.
We support thousands of happy businesses
Where has Bookwhen been all my life? The price is reasonable, the system is intuitive and the user experience is great. Cannot recommend highly enough.
Portia
Blue Apple Beach Resort
I really must have looked at about 50 different companies that were offering some sort of activity booking engine. Bookwhen was the only one that I thought was going to work … it’s egalitarian, clear and transparent.
Craig
Seattle Cycling Tours
Where do I begin with the pros of this software? There are so many! This software manages all the bookings, provides a waiting list option and promo codes. Added to that, the customer service is exceptional.
Claire
Paradise Yoga Retreats
Simple pricing, no hidden fees
Lite
$15 per month- 300 bookings / month
- 2 admin users
- 1 booking page
- Unlimited locations & classes
- Payments & Discounts
- Ticket transfers
- Online support
Standard
$29 per month- 800 bookings / month
- 5 admin users
- 3 booking pages
- Unlimited locations & classes
- Payments & Discounts
- Ticket transfers
- Reminder emails
- Waiting list
- Passes
- Online support
Plus
$59 per month- 1800 bookings / month
- 10 admin users
- 6 booking pages
- Unlimited locations & classes
- Payments & Discounts
- Ticket transfers
- Reminder emails
- Waiting list
- Passes
- Online & phone support
Enterprise
Contact Us- Bespoke plans
- Franchisor system
- Re-seller accounts
- Class search portals
Free
$0 forever- 50 bookings / month
- 1 admin user
- 1 booking page
- Free events only
Frequently asked questions
Can I cancel at anytime?
Yes, you can cancel at any time - no minimum term, no notice period and no cancellation fee.
How does the free trial work?
You'll have two free weeks to try out all our features and get help setting up your account. No credit card required.
Can I change my plan?
You can upgrade or downgrade your account at any time. If you change your plan we will charge you a pro rata amount.
Do you charge any other fees?
We don't take a cut of your payments. If you use a payment gateway (e.g. PayPal or Stripe) then they will charge you a small fee for online payments.
How can I pay?
We accept all forms of card payment. We also accept invoice payment for higher plans.
Do you offer charity discount?
Yes, we offer 20% off to all charities and non-profits. Contact support for your discount before subscribing to a plan.
You're in safe hands with Bookwhen
We're proud to have grown Bookwhen on our own revenue, so we don't have any funders to answer to. No nasty price hikes.
UK founded
We were founded 10 years ago in Oxford, UK. We now serve thousands of customers across 140 countries, in 7 different languages.
99.98% up-time
We use world-leading infrastructure that automatically scales to meet surges in demand. See our latest uptime stats here.
Security & privacy assured
We meet the highest standards in security, we're fully PCI compliant and we have a transparent and clear approach to privacy.
Support that cares
We're on hand during regular business hours via in-app chat and email. Our average response time is less than 10 minutes.
618k
Places booked
each month
$5M
In payments
handled each month
94%
Of customers
would recommend
Start taking bookings in a few simple steps
Whether you’re moving from spreadsheets and phone calls, or from a different booking system, setting up with Bookwhen is straightforward. Our support team are on hand to help and advise on the best setup for your business.
Create your Bookwhen account, add events to your schedule and connect with a payment gateway.
Customise your personal booking page with logo, header and images. Share Bookwhen link with your customers or embed in an existing website.
Start taking online bookings and payments - revenue is paid instantly! Bookers can save their details for fast future booking.
Start free trial. No credit card required.