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You follow your passions, We'll take care of bookings.

The Online Booking System that makes things easy.

Two week free trial. No credit card required.

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Capterra logo
Alpacas in the British Pennines with female walking guide.

Booking software that saves you time at every step.

Whatever you organise, we've got you covered

Our Online Booking System is built to handle a range of setups.

  • Recurring and one-off Classes
  • Multi-day Courses & Workshops
  • Events & Conferences
  • Activities & Experiences
Bookwhen booking page on mobile, tablet and laptop.

90% of users save time after moving to Bookwhen

Automation and reporting save you time at every step. No more spreadsheets and phone calls!

  • Confirmations, reminder emails and waiting lists all operate automatically
  • Attendees manage their own bookings with cancellations and transfers
  • Attendee lists for swift check-in and reporting for keeping track of bookings
Bookwhen class attendee list and register on tablet.

Effortless booking, across all devices

Hosted on a professional booking page to share with attendees or embed in a website.

  • Take bookings and payments 24/7 with customisable booking forms
  • Multi-event, multi-attendee bookings possible with basket style checkout
  • Attendees can save details to make checkout even faster next time
Woman reading Bookwhen class booking confirmation email.

Features that grow your business

Manage payments

Online payments supported by PayPal, Stripe and more. Specify intructions for offline payments too.

Customised booking forms

Customise your booking forms, validate responses, add attachments for waivers and opt-ins for marketing.

Automatic notifications

Automatic attendee confirmation and reminder emails. Notifications keep you up to date with latest bookings.

Ticket options

Single, group, course, termly, family, child and early-bird tickets for recurring and one-off schedules.

Promotional tools

Use discount codes, block-booking discounts, passes and waiting lists to grow your business.

Attendee register

Check-in your attendees with customised register forms. Track attendance and bookings with reporting.

Customised booking page

Customise your booking webpage with logo and images, hosted by Bookwhen. Add to any website in moments with a simple snippet of code.


Available in English, French, Spanish, German, Danish, Dutch, Swedish, Italian and Hungarian. All human translated.


Take commission payments per transaction from your franchisees automatically, instantly paid into your account.

Trusted by the best

Built to suit a huge range of applications

Yoga instructor providing guidance at yoga class.
Women using potter's wheel at pottery class.
Woman giving speech at seminar event.
Climbing instructor with girl student at climbing centre.
Two female franchise owners standing outside office.

We support thousands of happy businesses

Simple pricing, no hidden fees


$15 per month
  • 300 bookings / month
  • 2 admin users
  • 1 booking page
  • Unlimited locations & classes
  • Payments & Discounts
  • Ticket transfers
  • Online support
Start Free Trial


$29 per month
  • 800 bookings / month
  • 5 admin users
  • 3 booking pages
  • Unlimited locations & classes
  • Payments & Discounts
  • Ticket transfers
  • Reminder emails
  • Waiting list
  • Passes
  • Online support
Start Free Trial


$59 per month
  • 1800 bookings / month
  • 10 admin users
  • 6 booking pages
  • Unlimited locations & classes
  • Payments & Discounts
  • Ticket transfers
  • Reminder emails
  • Waiting list
  • Passes
  • Online & phone support
Start Free Trial


Contact Us
  • Bespoke plans
  • Franchisor system
  • Re-seller accounts
  • Class search portals
Contact us


$0 forever
  • 50 bookings / month
  • 1 admin user
  • 1 booking page
  • Free events only
Get started

Frequently asked questions

Can I cancel at anytime?

Yes, you can cancel at any time - no minimum term, no notice period and no cancellation fee.

How does the free trial work?

You'll have two free weeks to try out all our features and get help setting up your account. No credit card required.

Can I change my plan?

You can upgrade or downgrade your account at any time. If you change your plan we will charge you a pro rata amount.

Do you charge any other fees?

We don't take a cut of your payments. If you use a payment gateway (e.g. PayPal or Stripe) then they will charge you a small fee for online payments.

How can I pay?

We accept all forms of card payment. We also accept invoice payment for higher plans.

Do you offer charity discount?

Yes, we offer 20% off to all charities and non-profits. Contact support for your discount before subscribing to a plan.

Our track record

You're in safe hands with Bookwhen

We're proud to have grown Bookwhen on our own revenue, so we don't have any funders to answer to. No nasty price hikes.

UK founded, customers worldwide.

UK founded

We were founded 10 years ago in Oxford, UK. We now serve thousands of customers across 140 countries, in 7 different languages.

Bookwhen uptime.

99.98% up-time

We use world-leading infrastructure that automatically scales to meet surges in demand. See our latest uptime stats here.

Security & Privacy.

Security & privacy assured

We meet the highest standards in security, we're fully PCI compliant and we have a transparent and clear approach to privacy.

Support that cares

Support that cares

We're on hand during regular business hours via in-app chat and email. Our average response time is less than 10 minutes.


Places booked
each month


In payments
handled each month


Of customers
would recommend

Start taking bookings in a few simple steps

Whether you’re moving from spreadsheets and phone calls, or from a different booking system, setting up with Bookwhen is straightforward. Our support team are on hand to help and advise on the best setup for your business.


Create your Bookwhen account, add events to your schedule and connect with a payment gateway.


Customise your personal booking page with logo, header and images. Share Bookwhen link with your customers or embed in an existing website.


Start taking online bookings and payments - revenue is paid instantly! Bookers can save their details for fast future booking.

Start free trial. No credit card required.