The Online Booking System that Saves you Time.

Create your Free Booking Page in minutes with support from our friendly team!

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Reduce admin

Quick to set up and easy to use, you will be ready to take bookings within minutes. Automation and reporting help 90% of our users save time after moving to Bookwhen.

Increase attendance

Promote your events online with a customized booking page. Establish waiting lists for popular classes and track your attendees with our customer dashboard.

Manage payments

Take online or offline payments. Design your customer’s choices - class passes, course tickets, early bird tickets, group tickets, block booking discounts & more.

Bookwhen is the flexible Online Booking System for Classes, Courses, Workshops & More.

We are a diverse community including thousands of happy and successful users. Whether you run fitness classes, after school clubs, training workshops, or almost any other activity - we can accomodate your needs.

Fitness & Sports

Classes, Courses, Groups

Design your schedule then let the bookings and payments take care of themselves while you concentrate on your event.

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Training & Courses

Training, Seminars, Workshops

Let Bookwhen keep track of registrations for in-house office training, or take payments for workshops. We have the flexibility to get the job done, whatever your needs are.

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Children's Activities

Activities, Clubs, Courses

Use simple, customisable booking forms, designed to help you comply with the latest data protection regulations. Make it easy for busy parents to join your activities and entice them to sign up with a range of attractive offers and discounts.

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84% of our customers come from referrals.

"Massive Impact"

You guys have made a massive impact to my small business and what I can offer!

Brad - Southend Parkour

"Couldn’t function without it"

Bookwhen has enabled our business to grow and provide our clients with a one stop shop for their learning and development needs... we couldn’t function without it.

Justin - MD at Ted Learning

"Million times easier"

It made my life a million times easier with booking and payment. I couldn't recommend it enough!

Nicki - Phoenix Fitness
Trusted by the best

A robust feature set to meet your booking needs.

Effortless booking process

Your events are easy to find, simple to book, and painless to pay for.

Fair waiting list

Full events form a queue with attendees being notified in order when places becomes available.

Custom booking form

Set up your booking form to collect all the information you need.

Discount codes

If you're taking payments, apply discount codes and block booking rules with a flexible range of restrictions.

Reminder emails

Attendees get an add to calendar option in the confirmation email and a reminder email closer to the event.

Class passes

Give your customers the option to purchase a block of class credits for use on future events.

Customer tracking

Monitor and manage attendees and bookings using our straightforward dashboard or by exporting the data to your own systems.

Award winning support

At Bookwhen, the service team is there for everyone, no matter what price plan you use - if you need us, you will be able to reach us.


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Join thousands of happy businesses from across the world.

Start taking online bookings in minutes with our simple setup.

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