You follow your passions, We'll take care of bookings.

The Online Booking System that makes things easy.

Two week free trial. No credit card required.

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Alpacas in the British Pennines with female walking guide.

Booking software that saves you time at every step.

Whatever you organise, we've got you covered

Our Online Booking System is built to handle a range of setups.

  • Recurring and one-off Classes
  • Multi-day Courses & Workshops
  • Events & Conferences
  • Activities & Experiences
Bookwhen booking page on mobile, tablet and laptop.

90% of users save time after moving to Bookwhen

Automation and reporting save you time at every step. No more spreadsheets and phone calls!

  • Confirmations, reminder emails and waiting lists all operate automatically
  • Attendees manage their own bookings with cancellations and transfers
  • Attendee lists for swift check-in and reporting for keeping track of bookings
Bookwhen class attendee list and register on tablet.

Effortless booking, across all devices

Hosted on a professional booking page to share with attendees or embed in a website.

  • Take bookings and payments 24/7 with customisable booking forms
  • Multi-event, multi-attendee bookings possible with basket style checkout
  • Attendees can save details to make checkout even faster next time
Woman reading Bookwhen class booking confirmation email.

Features that grow your business

Manage payments

Online payments supported by PayPal, Stripe and more. Specify intructions for offline payments too.

Customised booking forms

Customise your booking forms, validate responses, add attachments for waivers and opt-ins for marketing.

Automatic notifications

Automatic attendee confirmation and reminder emails. Notifications keep you up to date with latest bookings.

Ticket options

Single, group, course, termly, family, child and early-bird tickets for recurring and one-off schedules.

Promotional tools

Use discount codes, block-booking discounts, class passes and waiting lists to grow your business.

Attendee register

Check-in your attendees with customised register forms. Track attendance and bookings with reporting.

A friendly support team to help you succeed

618k

Places booked
each month

$5M

In payments
handled each month

94%

Of customers
would recommend

Start taking bookings in a few simple steps

Whether you’re moving from spreadsheets and phone calls, or from a different booking system, setting up with Bookwhen is straightforward. Our support team are on hand to help and advise on the best setup for your business.

1

Create your Bookwhen account, add events to your schedule and connect with a payment gateway.

2

Customise your personal booking page with logo, header and images. Share Bookwhen link with your customers or embed in an existing website.

3

Start taking online bookings and payments - revenue is paid instantly! Bookers can save their details for fast future booking.

Start free trial. No credit card required.