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You follow your passions, We'll take care of bookings.

The Event Booking System that makes things easy.

Two week free trial. No credit card required.

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Event Booking Software that saves you time at every step.

Setup in minutes, not hours

An Event Booking System built to handle a range of setups.

  • Offer multiple ticket types, including early-bird
  • Run multiple events in parallel, each with dedicated event page
  • Allow for specific seminar selection within a conference
  • Scaling architecture designed to handle large booking volumes
Bookwhen event booking page on mobile, tablet and laptop.

Events that organise themselves

No more spreadsheets and phone calls!

  • Add your event and location to start taking bookings in minutes
  • Attendees manage their own bookings, cancellations and transfers
  • Confirmations, reminder emails and waiting lists all operate automatically
Bookwhen booking form screenshot on tablet.

Slick booking, across all devices

Hosted on a professional booking page to share with attendees or embed in a website.

  • Take bookings and payments 24/7 with customisable booking forms
  • Multi-event, multi-attendee bookings possible with basket style checkout
  • Attendees can save details to make checkout even faster next time
Father reading Bookwhen event booking confirmation email.

We’re here to help you succeed

Live Chat

Get a quick response from our friendly support team

Help Guides

That show you how to get the most out of the system

Facebook Group

A friendly place for community and discussion

We're Committed

To improving society, our climate and nature. Read more

Customer Success Stories

Read about how companies are using Bookwhen to grow. Read more

Bookwhen is a flexible Event Booking System that allows you to sell tickets online, manage attendance and provide a satisfying customer experience.

By having a dedicated webpage displaying the details of your event, such as directions, times, rules and more, you allow people to book conveniently from their laptop or phone anytime. By providing a professional experience, you're more likely to take more bookings.

Summer camp event with children throwing coloured powder

You'll gain valuable insight by seeing who is returning or new and whether they have any special requirements so that you can make arrangements ahead of time.

With a flexible ticketing system, you can offer free tickets or set prices that accommodate any scenario, for example, group bookings, concessions and early-birds. You can also create course tickets covering a series of sessions. If you have additional extras available such as refreshments, merchandise or VIP treatment, you can combine these with your ticket options to increase sales.

Empty rows of chairs and tables ready for corporate dining event

To help with marketing the event, you can use Bookwhen to generate discount codes or create exclusive releases by password protecting the event. You can also set the time and date tickets go on sale.

Take your event management to another level and cut down on admin tasks by accessing financial reports and attendance figures. Your payment processor sets transaction fees; we only charge a monthly or annual subscription to access premium features.

Stop handling cancellations by allowing bookers to cancel or transfer their own tickets. If all the spaces for the event are reserved, your waiting list is notified - to keep your events full automatically. Attendees can also receive booking confirmations and email reminders before the event.

We love being able to help you bring people together with Bookwhen. It's simple to use, but the best way to learn more is to experience it yourself. Sign up for a free plan and try all the premium features for 14 days; no credit card required and no surprises.

Trusted by the best

Whatever you organise, we’ve got you covered

Table and chairs set for meal at an event.
Audience at conference watching presentation.
Presenter at seminar answering question.
Women discussing ideas at workshop.
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Theatre seats and stage.

Great value features, no ticket fees

Eliminate no-shows

Ask customers to pay upfront with PayPal, Stripe or Worldpay. Transfer and cancellation policies can also be set.

Waivers sorted before event

Attach waivers and other documents to your booking form. Add marketing, GDPR, T&C's and photo consent fields.

Automatic emailing

Automatic confirmation and reminder emails for attendees including all the need-to-know information.

Sell more spaces

Single, group, course, termly, family, child and early-bird tickets options. Set ticket allowances and cut-off times.

Promote like a pro

Use discount codes, block-booking discounts and waiting lists to grow your business and drive bookings.

Stay organised on the day

Check in attendees on the day with our register. Have all the information you need at your fingertips.

We support thousands of happy businesses


Places booked
each month


In payments
handled each month


Of customers
would recommend

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