The Event Booking System that makes things easy.
Two week free trial. No credit card required.
Event Booking Software that saves you time at every step.
Setup in minutes, not hours
An Event Booking System built to handle a range of setups.
- Offer multiple ticket types, including early-bird
- Run multiple events in parallel, each with dedicated event page
- Allow for specific seminar selection within a conference
- Scaling architecture designed to handle large booking volumes
Events that organise themselves
No more spreadsheets and phone calls!
- Add your event and location to start taking bookings in minutes
- Attendees manage their own bookings, cancellations and transfers
- Confirmations, reminder emails and waiting lists all operate automatically
Slick booking, across all devices
Hosted on a professional booking page to share with attendees or embed in a website.
- Take bookings and payments 24/7 with customisable booking forms
- Multi-event, multi-attendee bookings possible with basket style checkout
- Attendees can save details to make checkout even faster next time
We’re here to help you succeed
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Live Chat
Get a quick response from our friendly support team
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Help Guides
That show you how to get the most out of the system
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Facebook Group
A friendly place for community and discussion
We're Committed
To improving society, our climate and nature. Read more
Customer Success Stories
Read about how companies are using Bookwhen to grow. Read more
Bookwhen is a flexible Event Booking System that allows you to sell tickets online, manage attendance and provide a satisfying customer experience.
By having a dedicated webpage displaying the details of your event, such as directions, times, rules and more, you allow people to book conveniently from their laptop or phone anytime. By providing a professional experience, you're more likely to take more bookings.
You'll gain valuable insight by seeing who is returning or new and whether they have any special requirements so that you can make arrangements ahead of time.
With a flexible ticketing system, you can offer free tickets or set prices that accommodate any scenario, for example, group bookings, concessions and early-birds. You can also create course tickets covering a series of sessions. If you have additional extras available such as refreshments, merchandise or VIP treatment, you can combine these with your ticket options to increase sales.
To help with marketing the event, you can use Bookwhen to generate discount codes or create exclusive releases by password protecting the event. You can also set the time and date tickets go on sale.
Take your event management to another level and cut down on admin tasks by accessing financial reports and attendance figures. Your payment processor sets transaction fees; we only charge a monthly or annual subscription to access premium features.
Stop handling cancellations by allowing bookers to cancel or transfer their own tickets. If all the spaces for the event are reserved, your waiting list is notified - to keep your events full automatically. Attendees can also receive booking confirmations and email reminders before the event.
We love being able to help you bring people together with Bookwhen. It's simple to use, but the best way to learn more is to experience it yourself. Sign up for a free plan and try all the premium features for 14 days; no credit card required and no surprises.
Great value features, no ticket fees
Eliminate no-shows
Ask customers to pay upfront with PayPal, Stripe or Worldpay. Transfer and cancellation policies can also be set.
Waivers sorted before event
Attach waivers and other documents to your booking form. Add marketing, GDPR, T&C's and photo consent fields.
Automatic emailing
Automatic confirmation and reminder emails for attendees including all the need-to-know information.
Sell more spaces
Single, group, course, termly, family, child and early-bird tickets options. Set ticket allowances and cut-off times.
Promote like a pro
Use discount codes, block-booking discounts and waiting lists to grow your business and drive bookings.
Stay organised on the day
Check in attendees on the day with our register. Have all the information you need at your fingertips.
We support thousands of happy businesses
There is no reason why we would use anything else … I would definitely recommend Bookwhen to anyone who needs a centralised booking system.
Josie
Buddhist Council of NSW
Where do I begin with the pros of this software? There are so many! This software manages all the bookings, provides a waiting list option and promo codes. Added to that, the customer service is exceptional.
Claire
Paradise Yoga Retreats
Where has Bookwhen been all my life? The price is reasonable, the system is intuitive and the user experience is great. Cannot recommend highly enough.
Portia
Blue Apple Beach Resort
1.5M
Places booked
each month
$8M
In payments
handled each month
94%
Of customers
would recommend
Start free trial. No credit card required.