The Booking System
for Online Classes

Start taking bookings for Online Classes and Videos.

Two week free trial. No credit card required.

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Young lady sitting at a desk and taking part in a virtual class.

Take the admin out of Online Class booking

Setup in minutes, not hours

A Booking System built to handle a range of setups for online classes.

  • Fitness and Group Exercise
  • Yoga and Pilates
  • Arts & Crafts
  • Children's Activities
Bookwhen online class booking page with Zoom, Vimeo and YouTube.

Link straight to your live stream or video

No more spreadsheets and phone calls!

  • Add a private link direct to your live stream. Our Zoom integration automatically creates meetings for your events
  • Add a secure page to host video content for attendees. Vimeo and YouTube ready
  • Attendees manage their own bookings, cancellations and transfers
  • Confirmations, reminder emails and waiting lists all operate automatically
Bookwhen class attendee list and register on tablet.

Slick booking, across all devices

Hosted on a professional booking page to share with attendees or embed in a website.

  • Take bookings and payments 24/7 with customisable booking forms
  • Multi-event, multi-attendee bookings possible with basket style checkout
  • Attendees can save details to make checkout even faster next time
Women reading Bookwhen class booking confirmation email.

We’re here to help you succeed

Live Chat

Get a quick response from our friendly support team

Help Guides

That show you how to get the most out of the system

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A friendly place for community and discussion

We're Committed

To improving society, our climate and nature. Read more

Customer Success Stories

Read about how companies are using Bookwhen to grow. Read more

Bookwhen is a virtual class booking system that enables online teaching and scheduling.

The number of people accustomed to using videoconferencing tools has increased dramatically, and with it, so too have online classes.

They’ve become so popular that many teachers and coaches have begun sharing their expertise online. You, too, can reach a wider audience and share your knowledge and passion with anyone, anywhere in the world.

Lady learning to play the guitar from a laptop

One of the benefits is convenience, not just for students but also for teachers. Gone are the days of commuting and tidying up after a class.

Making it easier to book and pay online has turned online classes into an impulse purchase. You can lower the barrier even further by offering free taster sessions or discount codes.

Empower students to choose the time and date that best works for them. If they can no longer make it, they can cancel or transfer the booking. You can adjust how soon before the class they still qualify for a refund.

If a class fills up, they can join a waiting list, which is helpful if you want to gauge interest and create another session. Also, if someone cancels, their place is automatically offered to those on the waiting list.

Laptop on a table showing an online yoga class

Bookwhen sends email reminders before the event to reduce the number of no-shows. For live classes, we recommend Zoom for its quality and features. Our Zoom integration takes only a few minutes to set up, links are then automatically generated and securely sent to confirmed bookers automatically. Allowing you to start your class either from Bookwhen or Zoom with ease.

You can also offer pre-recorded classes hosted on YouTube or Vimeo. These can be streamed at a specific time or made available on demand. Your securely embedded content will only be accessible to people who have booked.

Consider selling packages of multiple classes with a class pass. These are usually offered at a discounted price, but it helps your business stabilise revenue and fill more spaces. You can also sell an entire course with sessions on different dates in a single booking.

An online booking system helps you cut down on admin and customer support. It’s also easy to reconcile payments when they are all in one place. We recommend using Stripe for its ease of use, reliability, and lower payment processing fees.

Create a free booking page and start taking bookings in minutes. Sign up today!

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Features that grow your business

Eliminate no-shows

Ask customers to pay upfront with PayPal, Stripe or Worldpay. Transfer and cancellation policies can also be set.

Zoom integration

Automatically generates meetings in Zoom, adds them to classes, and emails attendees.

YouTube & Vimeo Integration

Embed YouTube or Vimeo videos on a secure event page for attendees only. Perfect for video on demand.

Online event support

Add joining instructions for any online streaming provider - only booked attendees can access the link.

Waivers sorted before class

Attach waivers and other documents to your booking form. Add marketing, GDPR, T&C's and photo consent fields.

Sell more spaces

Single, group, course, termly, family, child and early-bird tickets options. Set ticket allowances and cut-off times.

Keep customers returning

Use discount codes, block-booking discounts, class passes and waiting lists to grow your business.

Start your class on time

Check in attendees in class with our attendee register. Have all the information you need at your fingertips.

Optimized for mobile and tablet

Our web-based app is designed using a mobile-first approach. 70% of users access Bookwhen via mobile or tablet.

We're here to help your business move online

1.5M

Places booked
each month

$8M

In payments
handled each month

94%

Of customers
would recommend

Start taking bookings in a few simple steps

Whether you’re moving from spreadsheets and phone calls, or from a different booking system, setting up with Bookwhen is straightforward. Our support team are on hand to help and advise on the best setup for your business.

1

Create your Bookwhen account, add events to your schedule, link with your webinar or video platform and connect with a payment gateway.

2

Customise your personal booking page with logo, header and images. Share Bookwhen link with your customers or embed in an existing website.

3

Start taking online bookings and payments - revenue is paid instantly! Bookers can save their details for fast future booking.

Start free trial. No credit card required.