The Class Booking System that makes things easy.
Two week free trial. No credit card required.
Class Booking Software that saves you time at every step.
Setup in minutes, not hours
A Class Booking System built to handle a range of setups.
- Fitness and Group Exercise
- Yoga and Pilates
- Arts & Crafts
- Children's Activities
Classes that organise themselves
No more spreadsheets and phone calls!
- Set up your class schedule and start taking bookings in minutes
- Attendees manage their own bookings, cancellations and transfers
- Confirmations, reminder emails and waiting lists all operate automatically
Slick booking, across all devices
Hosted on a professional booking page to share with attendees or embed in a website.
- Take bookings and payments 24/7 with customisable booking forms
- Multi-event, multi-attendee bookings possible with basket style checkout
- Attendees can save details to make checkout even faster next time
Bookwhen is a simple and flexible booking system for classes of any kind.
You can create a free booking page and start taking reservations today!
If you're thinking of taking bookings online or are already, choosing the right Online Booking System will help you succeed now and in the future.
An often overlooked benefit of using an online booking system is that it helps set boundaries and expectations with your customers. No more chasing payments or working out what monies are owed! It's surprising how much time you can spend managing bookings manually, answering calls and replying to messages. Taking bookings and payments online means you can relax knowing that it's all being taken care of.
Another benefit is appearing professional and well-organised, reflecting the quality of your classes and your business. If you have your own website, you can embed Bookwhen and take bookings there too.
For your students, the experience of booking online is straightforward. They create an account and choose the classes they wish to attend. If a student needs to reschedule or cancel, they can do that online too. You set how long before the class they would still qualify for a refund. At any time, people can view their bookings to check essential information: directions to the location, start and end times, details, etc. They can also view the other classes and services you have on offer at any time on your booking page.
Setting up your Bookwhen account is straightforward, but we're here to guide you if you need help or advice. We pride ourselves on the quality of our support, and we love how our customers enjoy the humanness of working with us (you can see it in their reviews on Trustpilot, Capterra or Facebook). We also have a library of how-tos and a Facebook community group for advice and discussion.
On Bookwhen, you can view your Attendee List on a phone or a laptop to see who's coming and mark them off the register online; it can be printed too. You can also customise it to include details about each student, for example, special requirements due to an injury or allergies. If you've given people the option to pay in person, you can record who paid and run your session more efficiently.
A flexible online booking system makes marketing and growing your classes more effortless and straightforward. For example, you can:
- Limit how many people book into each session, and cancel or merge undersubscribed sessions.
- Offer free taster sessions or open days to raise interest.
- Provide discount codes that people can use on their first booking.
- Have reduced rates for bulk bookings.
- Create multiple booking pages enabling you to market classes separately to different audiences.
- View a digitised register to track whether customers are new or returning, allowing you to reach out and welcome them.
- Create class passes so that people can purchase multiple classes in one go or gain unlimited access for a certain number of days.
Class passes are convenient for students who attend frequently. It reduces your transaction costs and helps you fill more spaces. Bookwhen members love it because it builds more stable revenues.
We have a free plan that's an excellent introduction to taking bookings online. As you grow, you may require additional spaces or features such as online payments or waiting lists - perfect for filling cancellations automatically. Our premium plans have no hidden fees, and you can cancel anytime.
Register and explore the system - no payment details required, and no strings attached. For 14 days, you will have access to all of our premium features, and you can choose to upgrade to a paid plan at any time.
Features that grow your business
Ask customers to pay upfront with PayPal, Stripe or Worldpay. Transfer and cancellation policies can also be set.
Waivers sorted before class
Attach waivers and other documents to your booking form. Add marketing, GDPR, T&C's and photo consent fields.
Automatic confirmation and reminder emails for attendees including all the need-to-know information.
Sell more spaces
Single, group, course, termly, family, child and early-bird tickets options. Set ticket allowances and cut-off times.
Keep customers returning
Use discount codes, block-booking discounts, class passes and waiting lists to grow your business.
Start your class on time
Check in attendees in class with our attendee register. Have all the information you need at your fingertips.
Whatever you organise, we’ve got you covered
We support thousands of happy businesses
I rave about Bookwhen constantly to anyone who talks about setting up a website because this booking system is really good!
My retention for classes is so much better. When you’ve got something booked in your diary and you’ve paid for it, it changes your attitude to it. That’s really helped my business!
There is no going back because it has taken so much work off my hands. I’m not having to chase people up and I have a cancellation policy through the booking system.
handled each month