The Online Booking System
that keeps things simple.

Our mission is to help you share your passion.

We’ve created an online booking system that is simple and flexible enough to allow anyone to organise almost anything. It’s empowered thousands of businesses, individuals, and non-profit organisations to bring people together, online and in person.

You can use Bookwhen to manage bookings of any size: one-to-ones, classes, outdoor activities, leisure centre sessions, music festivals… your imagination is the limit. You can allocate tickets for free or set a price and accept payments online.

With Bookwhen, you share a single link to your dedicated webpage, with all the essential information, or embed the booking form into your own website. They choose a date and time that suits them and purchase or reserve the tickets instantly. It’s a satisfying booking experience.

You can customise the booking form to obtain personal details or waivers to adapt it to your needs. You can also offer special discounts and various ticket types. Some Bookwhen members like to include merchandise, equipment hire and other options into their tickets.

For over a decade, our customers have saved time by moving away from managing bookings manually on spreadsheets or pen and paper. You may be worried about your customers making the transition to digital bookings, but we’ve seen 1000s make the change and never look back. Plus, we’re here to help with any questions or problems. Our customer support is one of the best rated globally, but we pride ourselves on its humanness.

By digitising your operation, you get easy access to reports for finance. Bookwhen also sends email reminders ahead of time to reduce no-shows. When you spend less time with admin and customer service, you spend more time doing what you enjoy.

You could also invest that time in marketing to raise awareness and reach a wider audience. If you do, you can use our discount codes in your promotional campaigns to track their performance or to entice people to try something new.

Suppose you work with customers with varying interests. In that case, you may want to use more than one booking page, allowing you to customise information, images and events to suit each audience separately.

To learn more, you can sign up for a free trial. You’ll have access to premium features for 14 days before it switches to a free plan; no credit card required, no surprises.