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The Online Booking System
that keeps things simple.

Used by 1000s of happy businesses across the world.

Two week free trial. No credit card required.

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Alpacas in the British Pennines with female walking guide.

Booking software that saves you time at every step.

Whatever you organise, we’ve got you covered

Our Online Booking System is built to handle a range of setups.

  • Recurring and one-off Classes
  • Multi-day Courses & Workshops
  • Events & Conferences
  • Activities & Experiences
Bookwhen booking page on mobile, tablet and laptop.

90% of users save time after moving to Bookwhen

Automation and reporting save you time at every step. No more spreadsheets and phone calls!

  • Confirmations, reminder emails and waiting lists all operate automatically
  • Attendees manage their own bookings with cancellations and transfers
  • Attendee lists for swift check-in and reporting for keeping track of bookings
Bookwhen class attendee list and register on tablet.

Effortless booking, across all devices

Hosted on a professional booking page to share with attendees or embed in a website.

  • Take bookings and payments 24/7 with customisable booking forms
  • Multi-event, multi-attendee bookings possible with basket style checkout
  • Attendees can save details to make checkout even faster next time
Woman reading Bookwhen class booking confirmation email.

We’re here to help you succeed

Live Chat

Get a quick response from our friendly support team

Help Guides

That show you how to get the most out of the system

Facebook Group

A friendly place for community and discussion

We're Committed

To improving society, our climate and nature. Read more

Customer Success Stories

Read about how companies are using Bookwhen to grow. Read more

Our mission is to help you share your passion.

We’ve created an online booking system that is simple and flexible enough to allow anyone to organise almost anything. It’s empowered thousands of businesses, individuals, and non-profit organisations to bring people together, online and in person.

You can use Bookwhen to manage bookings of any size: one-to-ones, classes, outdoor activities, leisure centre sessions, music festivals… your imagination is the limit. You can allocate tickets for free or set a price and accept payments online.

Group of photographers in a line taking photos of the dawn over the hills

With Bookwhen, you share a single link to your dedicated webpage, with all the essential information, or embed the booking form into your own website. They choose a date and time that suits them and purchase or reserve the tickets instantly. It’s a satisfying booking experience.

You can customise the booking form to obtain personal details or waivers to adapt it to your needs. You can also offer special discounts and various ticket types. Some Bookwhen members like to include merchandise, equipment hire and other options into their tickets.

Child preparing for zipline activity

For over a decade, our customers have saved time by moving away from managing bookings manually on spreadsheets or pen and paper. You may be worried about your customers making the transition to digital bookings, but we’ve seen 1000s make the change and never look back. Plus, we’re here to help with any questions or problems. Our customer support is one of the best rated globally, but we pride ourselves on its humanness.

By digitising your operation, you get easy access to reports for finance. Bookwhen also sends email reminders ahead of time to reduce no-shows. When you spend less time with admin and customer service, you spend more time doing what you enjoy.

You could also invest that time in marketing to raise awareness and reach a wider audience. If you do, you can use our discount codes in your promotional campaigns to track their performance or to entice people to try something new.

Mother and daughters picking lavender

Suppose you work with customers with varying interests. In that case, you may want to use more than one booking page, allowing you to customise information, images and events to suit each audience separately.

To learn more, you can sign up for a free trial. You’ll have access to premium features for 14 days before it switches to a free plan; no credit card required, no surprises.

Features that grow your business

Manage payments

Online payments supported by PayPal, Stripe and more. Specify intructions for offline payments too.

Customised booking forms

Customise your booking forms, validate responses, add attachments for waivers and opt-ins for marketing.

Automatic notifications

Automatic attendee confirmation and reminder emails. Notifications keep you up to date with latest bookings.

Ticket options

Single, group, course, termly, family, child and early-bird tickets for recurring and one-off schedules.

Promotional tools

Use discount codes, block-booking discounts, passes and waiting lists to grow your business.

Attendee register

Check-in your attendees with customised register forms. Track attendance and bookings with reporting.

A friendly support team to help you succeed


Places booked
each month


In payments
handled each month


Of customers
would recommend

Start taking bookings in a few simple steps

Whether you’re moving from spreadsheets and phone calls, or from a different booking system, setting up with Bookwhen is straightforward. Our support team are on hand to help and advise on the best setup for your business.


Create your Bookwhen account, add events to your schedule and connect with a payment gateway.


Customise your personal booking page with logo, header and images. Share Bookwhen link with your customers or embed in an existing website.


Start taking online bookings and payments - revenue is paid instantly! Bookers can save their details for fast future booking.

Start free trial. No credit card required.