A new school year brings a fresh start and new opportunities for families and learners alike. Setting up activities or training sessions in advance gives everyone clarity and confidence. When plans are clear, families can organise their schedules and commit to routines, helping them feel more relaxed and supported. Early preparation also sets the tone for a calm, focused, and exciting start to the year, helping everyone step into the new term ready to grow and make the most of every experience.

Here are a few ways to plan your schedule and prepare yourself and your attendees for a strong start:

Children’s Activities

Parents are often looking for reliable, engaging activities to support their child’s learning and wellbeing once school is back. Here’s how to set up for a strong start:

• Create a consistent weekly timetable that fits around school hours. 🗓️

• Offer trial sessions or short courses to help families ease into new routines. ⏰

• Include options for all ages and stages, from toddler groups to after-school workshops or drama clubs. 🎭

• Highlight skills gained, such as teamwork, creativity, or confidence building, to help parents make informed choices. 🌟

Make booking quick and simple

Tip! Making the booking process as straightforward as possible is key, especially for busy families managing multiple schedules. You can do this by:

• Ensuring the booking form is tailored for children's activities, and isn't too lengthy.

• Adding clear event information and ticket options.

• Ensuring parents have easy payment options, whether online or offline. Apple and Google Pay are a bonus!

• Share the Booker Help Centre Link, in case parents need extra support when booking.

Training and Learning

Adults are often ready to refocus and take on new challenges in September. Use this moment to help them build momentum with professional development or personal growth:

• Plan short courses or workshops that offer quick wins, like digital skills refreshers or creative writing sessions. ✍️

• Offer flexible formats, such as weekend sessions, online options or evening classes. 🌙

• Re-engage past attendees with a new season of learning or progression pathways. 🎓

• Update course descriptions to reflect any changes or added value, and make sure outcomes are clearly outlined. ✨

• Use reminders and email updates to support learners as they commit to something new. 📧

Make the Most of the Back-to-School Energy 🎒 ⚡️

Setting up early helps you stay organised and gives your audience time to discover your sessions, ask questions, and feel confident when making a booking. It also helps with planning, especially if you rely on group sizes or waitlists.

Don’t forget to:

• Refresh your booking page with updated dates and clear session info.
• Add any seasonal offers or early-bird discounts.
• Share your schedule on social media and in email updates.

Now is the perfect time to set the tone for the season ahead. By preparing your schedule in advance, refreshing your sessions and sharing exciting updates, you give your community the confidence to book early and commit to new routines.

This preparation does more than keep your calendar organised. It strengthens trust, shows professionalism and signals to your attendees that their experience matters to you. A well-planned timetable helps families feel secure when arranging childcare (the less stress, the better!), motivates individuals to stick to new fitness goals, and gives learners the clarity to stay engaged and committed. 🚀

Looking for an easier way to manage bookings this school year?
Bookwhen helps you set up, organise and fill your sessions with ease. Start your free trial, or contact our friendly team via live chat or email to learn more! 🕺