Quick to set up and easy to use, you will be ready to take bookings within minutes.
Fill your events
Take online or offline payments and direct customers to a waiting list for overbooked events. Design your customer’s choices - class passes, course tickets, early bird tickets or block booking discounts - then let the bookings flow!
Find booking and attendee information instantly so that you can focus on running your business or teaching your class.
Reliable and secure booking software to take your business to the next level
We’ve developed our software in close collaboration with children’s activities organisers. Whether you’re running an out of school club, a breakfast club, playscheme, holiday club, children’s workshop, or individual sessions, we’ve got you covered. We ensure Bookwhen’s functionality helps you focus on your children’s activities, whilst keeping your customers returning time and again.
A robust feature set to meet your booking needs.
Effortless booking process
Your events are easy to find, simple to book, and painless to pay for. The booking checkout allows multiple dates to be booked in a single booking.
Fair waiting list
Full events form a queue with attendees being notified in order when places becomes available.
Custom booking form
Set up your booking form to collect all the information you need.
If you're taking payments, apply discount codes and block booking rules with a flexible range of restrictions.
Attendees get an add to calendar option in the confirmation email and a reminder email closer to the event.
Let your customers choose to purchase a pass they can redeem for future events.
Monitor and manage attendees and bookings using our straightforward dashboard or by exporting the data to your own systems.
Award winning support
At Bookwhen, the service team is there for everyone, no matter what price plan you use - if you need us, you will be able to reach us.
Bookwhen's average recommendation rating is higher than 96% of products in Scheduling
- Capterra.com, as of 2/20/19
"Bookwhen has totally revolutionised my life - thank you!"
Bookwhen has saved us so much time and effort... Thanks for making such a great piece of software!Chris Daly - Sea Scout Leader
"The class have commented on how easy the site is to book through!"
The people who attend the class have commented on how easy the site is to book through and offer transfers; which is rare with Parent & Baby classes.Nikki - Sling Swing
"My customers don't have any problem using it!"
I can see at a glance how many bookings I have had for my next term & importantly my customers don't have any problem using it to registerJo - Adventure Babies