Fitness and activity booking, made simple.

Bookwhen is the flexible online booking system for Classes, Courses, Workshops and Events.

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Save time

Quick to set up and easy to use, you will be ready to take bookings within minutes.

Fill your events

Take online or offline payments and direct customers to a waiting list for overbooked events. Design your customer’s choices - class passes, course tickets, early bird tickets or block booking discounts - then let the bookings flow!

Stay organised

Find booking and attendee information instantly so that you can focus on running your business or teaching your class.

Powerful fitness booking software to take your business to the next level

We’ve developed our software in close collaboration with the fitness industry to ensure our functionality helps you focus on delivering your classes, whilst keeping your customers returning time and again. Whether you’re a yoga teacher, fitness instructor or personal trainer - we’ve got you covered.

A robust feature set to meet your booking needs.

Effortless booking process

Your events are easy to find, simple to book, and painless to pay for. The booking checkout allows multiple dates to be booked in a single booking.

Fair waiting list

Full events form a queue with attendees being notified in order when places becomes available.

Custom booking form

Set up your booking form to collect all the information you need.

Discount codes

If you're taking payments, apply discount codes and block booking rules with a flexible range of restrictions.

Reminder emails

Attendees get an add to calendar option in the confirmation email and a reminder email closer to the event.

Class passes

Let your customers choose to purchase a pass they can redeem for future events.

Customer tracking

Monitor and manage attendees and bookings using our straightforward dashboard or by exporting the data to your own systems.

Award winning support

At Bookwhen, the service team is there for everyone, no matter what price plan you use - if you need us, you will be able to reach us.


Bookwhen's average recommendation rating is higher than 96% of products in Scheduling

- Capterra.com, as of 2/20/19

"Massive Impact"

You guys have made a massive impact to my small business and what I can offer!

Brad - Southend Parkour

"So easy to use, easy to set up, and easy for clients to use."

So easy to use, easy to set up, and easy for clients to use. Brilliant customer service and the plans are great, especially for a 'baby' business like mine where I need to keep my costs low.

Laura Graham - Wheldrake and Beyond Yoga

"Million times easier"

It made my life a million times easier with booking and payment. I couldn't recommend it enough!

Nicki - Phoenix Fitness
Trusted by the best

Join thousands of happy businesses from across the world.

Start taking online bookings in minutes with our simple setup.

Create your Free Account